Wolters Kluwer has been approved to e-file Forms 940, 941, 944, 1098, 1099, 5498, and W-2G. As noted in the previous section, your Payroll Reporting software creates W-2e-files. Use AccuWage Online, to validate before transmitting the returns to the SSA. You must transmit these returns through the SSA’s Business Services Online (BSO) Website.
To electronically file Forms W-2 with the SSA, you must register with the BSO Website www.ssa.gov/bso/bsowelcome.htm to receive a UserID and a password. When you are at the site, click Registration on the Welcome page and follow the instructions. The registration process asks for information about you and your business.
Only one PIN method is needed to e-file Forms 940, 941, and944 with the IRS.
l 5-digit PIN method-The reporting agent must register with the IRS to receive a 5-digit Reporting Agent PIN. This is a one-time registration for the agent (individual taxpayers do not have to register).
The business does not require a PIN if the preparer is filing with the IRS using the 5-digit Reporting Agent PIN.
For more information, visit the following IRS Websites:
Taxpayer Technical Fact Sheet https://www.irs.gov/tax-professionals/e-file-providers-partners/taxpayer-technical-fact-sheet
ERO Technical Fact Sheet https://www.irs.gov/tax-professionals/e-file-providers-partners/ero-technical-fact-sheet
Reporting Agent Technical Fact Sheet https://www.irs.gov/tax-professionals/e-file-providers-partners/reporting-agent-technical-fact-sheet
IRS e-file Application and Participation https://www.irs.gov/pub/irs-pdf/p3112.pdf