Preparing information returns for electronic filing is similar to preparing income tax returns for electronic filing, but you must e-file Forms W-2 and W-2c by uploading the e-files to the SSA. Although the Payroll Reporting software creates thee-file, it does not electronically file the returns.
To create W-2 E-Files:
-Open a W-2 return
-On the E-file menu, click Create E-File
-In the Create E-file box, check the boxes for the federal and any state returns you plan to e-file
-In the Smart Preference box, note the location of the folder in which your W-2 e-files will be stored
-Do one of the following:
+Click Yes to use this folder
+Click Browse to select a different folder. Make a note of the path for later reference
-If the Correct E-file Errors window appears, click Continue and then correct the errors. Once you have done this, repeat the e-file creation process.
- Once the e-file has been created successfully, from the AccuWage dialog box, click the AccuWage Online link to connect to the SSA’s Business Services Online Web site
The SSA replaced AccuWage with AccuWage Online to test and transmit both W-2 and W-2c. The SSA encourages all filers to verify W-2 data using AccuWage online https://www.ssa.gov/employer/ before uploading the files to the SSA. When you use AccuWage Online, the program prompts you for the location of your W-2datafiles.
Transmitting W-2 e-files After AccuWage Online has formatted your W-2 wage file, you must upload the file to the BSO Website at www.ssa.gov/bso/bsowelcome.htm. Then, submit the electronic file containing the annual wage data to the SSA. When the file has been transferred, BSO will display a confirmation that includes the date and time, the new filename, your original filename, the file size, and a Wage File Identifier (WFID) assigned to the submission for tracking purposes. Use your Web browser to save or print this acknowledgment for your records. You need the WFID to check the status of your submission. You cannot recall a W-2 wage file once it is uploaded. If you are unsure about are turn, do not upload it to the SSA until you are certain you are ready to file.