With the exception of W-2 and W-2c returns, preparing payroll returns for electronic filing is similar to preparing income tax returns for electronic filing. In the case of Forms W-2 and W-2c, instead of e-filing the returns through your Payroll Reporting software, you upload them to the SSA. Although Payroll Reporting software creates the file to upload, it does not electronically file the returns.
The SSA encourages all filers to verify W-2 data using AccuWage Online https://www.ssa.gov/employer/accuwage/index.html before uploading the files to the SSA. When you use AccuWage Online, the program prompts you for the location of your W-2 data files. You can find this information on the E-file Manager tab of your program’s Preferences window. For a thorough explanation of how toe-file Forms W-2 and W-2c, view the SSA’s Business Services Online Handbook, available at www.ssa.gov/employer/bsohbnew.htm.